Engaging Client
Veta Virtual
Staffing Partner
May 23, 2026 • Draft v4

Bringing Cristina and Daniel onto Velo's core team

We are addressing two goals with this proposal:

  1. Move Cristina and Daniel from contractors to direct Velo employees to increase feeling of connection to the Velo mission and culture.
  2. Put a long term framework in place for how Velo grows the LATAM and international team.
C Cristina Tijuana Account Manager D Daniel Bogotá Sr. AR Specialist

What's changing

Challenge:

Velo asked for deeper integration with Cristina and Daniel because they are key roles that have high impact, and therefore Velo wants them to integrate better to drive culture and business goals forward more closely.

Solution:

Offer Cristina and Daniel a direct Velo employee relationship. We handle the administration.

Legal employment

Cristina and Daniel become legal employees in Mexico and Colombia. Statutory benefits, employee tax treatment, full labor law protections.

Velo identity

A new offer is presented to each team member on Velo letterhead. Velo email, Slack, LinkedIn. Onboarding into Velo's mission and culture.

Comp parity

Velo's bonus plan now applies to international team members on the same structure and cadence as the US team.

Who does what

The partnership has a clean line down the middle. Velo runs the relationship and the culture. Veta runs the local employment infrastructure.

V
Velo
Owns the relationship
  • Offer letter on Velo letterhead
  • Velo email, Slack, LinkedIn, identity
  • Day to day management and performance
  • Bonus plan decisions and timing
  • Growth, coaching, team culture
V
Veta
Runs the infrastructure
  • Legal employment in MX and CO
  • Monthly payroll and FX conversion
  • Statutory filings and compliance
  • Severance reserve accrued and held
  • Bonus admin with proper tax gross up
Veta operates the back office. Velo focuses on growth 🚀

What this costs vs. what it saves

Annual savings · 2 seats at $3,800 and $2,500 gross
37 to 56%
savings versus assembling these services standalone.
Standalone build
$25.8K to $37.2K
With Veta
$16.3K
Annual savings
$9.5K to $20.9K

What the Veta platform offers

The talent's pay and the country's statutory contributions pass straight through. Our service covers the operating layer that makes the rest work:

✓No entity required. Velo does not stand up MX or CO entities, register for taxes, or carry local payroll liability.
✓Compliance handled. Statutory contributions filed, payroll calendars run, labor law updates coordinated by us.
✓Severance liability managed. Reserve accrued, segregated, paid out per labor law if needed.
✓Bonus plan administration. Velo's comp plan runs through payroll with a proper tax gross up applied, and custom workflows for different bonus structures.
✓Priority access for future seats. Velo gets first look at Veta's recruited MX and CO talent pool. If Cristina or Daniel exit, contractor model replacement available from the pool.
✓Dedicated CX team. Direct touch points on how to grow and manage your international team.

Cost comparison

Below is a cost comparison with public benchmarks.

Annual cost, visualized — 2 seats
Standalone, build it yourself
Local employee infrastructure$14,376
Legal counsel + HR$4,800 to $9,600
Statutory filings + payroll$1,800 to $3,600
Internal admin overhead$4,800 to $9,600
Comparable cost
$25.8K to $37.2K
Veta, done for you
Veta platform$16,320
Veta cost
$16.3K
Annual figures · 2 seats at $3,800 and $2,500 gross

Veta delivers the same outcome at 37 to 56% less cost than assembling it standalone.

Velo gets local employment infrastructure, labor counsel, payroll processing, and admin coverage, bundled and priced as one operating layer.

Standalone build
$25.8K to $37.2K
With Veta
$16.3K
Annual savings
$9.5K to $20.9K
Cost savings
37 to 56%
$0 $10K $20K $30K $40K $37.2K $25.8K Standalone Build it yourself $16.3K Veta All-in
Plus risk reduction not captured in the math above

Continuing the current contractor structure exposes Velo to retroactive misclassification liability that is hard to size but worth disclosing. In Mexico, the social security authority (IMSS) can collect retroactive employer contributions plus penalties of 20% to 150% on unpaid amounts, with a 5 year lookback. In Colombia, the labor code enables similar treatment with a 3 year retroactive window plus solidarity liability if the contractor brings a claim. Direct employment removes this exposure entirely.

This is the single largest unhedged risk in the current structure and the part of the value here that does not show up as a line item.

How it works

FX handling

Pure pass through

We pay talent in local currency (MXN, COP). FX conversion fees are added on top and we charge Velo in USD directly. Everything passes through at actual rate, reconciled monthly. Veta does not margin on FX, and FX risk sits with Velo.

Severance reserve Accrued monthly, held on account

Mexican and Colombian labor law require severance on involuntary termination without just cause. The severance reserve line in the calculator funds the liability in advance, not a surprise payment later. Each monthly accrual sits as a balance on Velo's account, separate from operating spend.

Mexico (10% of gross). Covers base severance (3 months plus 20 days per year of service), the seniority premium (12 days per year, capped), and a salary escalation buffer. Mexico has no statutory yearly interest on severance accruals, but the reserve must grow with salary at termination, which the buffer accounts for.

Colombia (13.5% of gross). Covers the standard severance fund contribution (8.33%, 1 month per year), the 12% annual interest Colombian employers owe employees on the severance balance (1%), and a 4.17% indemnification reserve for unjust termination exposure.

If termination occurs, the reserve covers the statutory payout. If it doesn't, the balance stays with Velo and rolls forward.

Bonus plan administration

Included

Velo's bonus plan runs through payroll. Velo decides workflow, amount, and timing. We process the payout with proper tax gross up so the intended net amount reaches Cristina and Daniel. Tax treatment follows local employment income rules (roughly 48% load in Mexico, 49% in Colombia for bonus payments).

How we work together

Each row shows what Velo runs, what Veta runs, and what Cristina and Daniel actually experience.

Identity
Velo runs
Offer letter content, role title, reporting structure, branding
Veta runs
Statutory employment paperwork, local country compliance
Cristina & DanielVelo branding, smooth and direct experience. They feel part of the Velo team with the same standing as the US team.
Compensation
Velo runs
Base salary, bonus targets, salary review cycles, promotion calls
Veta runs
Monthly payroll in local currency, statutory deductions and contributions, payroll reporting
Cristina & DanielSame monthly paycheck cadence as Velo's US team, with proper tax treatment and statutory benefits applied.
Bonus plan
Velo runs
Plan design, billable hours tracking, approvals and amounts
Veta runs
Bonus calc per plan logic, tax gross up so net intended amount lands, payroll integration
Cristina & DanielSame bonus comp plan as their US peers, paid through their Velo employment.
Performance & growth
Velo runs
Reviews, 1:1s, coaching, development plans, career path, promotions
Veta runs
No involvement. Available as escalation path only if you want one.
Cristina & DanielReporting line into David. Career growth through Velo. Veta is invisible to this entirely.
Culture
Velo runs
Onboarding to mission and values, team integration, all hands, offsites (Mexico City offsite July 22, 2026 included)
Veta runs
Travel and expense logistics for offsites if useful
Cristina & DanielFull team member experience. Velo's mission and values are how they operate.
Termination
Velo runs
Termination decisions, timing, cause documentation
Veta runs
Statutory severance from accrued reserve, labor law compliance, final payroll
Cristina & DanielIf ever needed, Veta helps make the transition as smooth as possible.

Velo Team Perks

Optional perks per seat. Can be quoted in Phase II

Perk Cost Notes
Private health insurance Quoted per seat by age band Supplemental coverage on top of statutory health. Dental, vision, wellness, maternity available. Pricing scaled to each individual.
Equipment & workspace stipend Pass through Laptop, peripherals, internet, workspace reimbursement. Velo sets policy and amounts. We administer disbursement.
Offsite travel & logistics Pass through Flights, accommodation, per diem for offsites like the Mexico City meetup July 22, 2026. Velo approves, we coordinate expenses.
Mexico City / Bogotá office access Future option Veta is standing up coworking spaces in both cities for Velo placements.

Compensation calculator

Enter the gross monthly pay Velo wants to offer each team member. Pass through items (italicized, indented) are pay and government contributions Veta does not margin on. The Veta platform fee is the only line where Veta earns.

🇲🇽 Mexico

Cristina

USD $
USD $
Edit either field. The other auto updates.
Pass through
Gross pay $0
Social security (IMSS)~17.5%
Housing fund (INFONAVIT)5.0%
Pension (2026 phase in)~6.0%
State payroll tax~2.5%
13th month bonus (15 day statutory min)4.17%
Vacation premium (12 days yr 1)~0.83%
Total blended (estimate)36%
Estimate based on office role in mid tax state. Final rate confirmed at setup.
FX cost Estimated, updated monthly $0
Base severance accrual (3 months + 20 days/yr)8.33%
Seniority premium (12 days/yr, capped)~0.4%
Salary escalation buffer~1.27%
Total reserve accrual10%
Mexico has no statutory yearly interest on severance accruals. Reserve grows with salary at time of termination.
Veta platform fee 20% of gross, $600 / seat min $0
Exclusivity discount up to $100 / mo per seat $0
Total monthly to Velo $0
Setup fee $750
waived under exclusivity −$750
Total one time to Velo $0
🇨🇴 Colombia

Daniel

USD $
USD $
Edit either field. The other auto updates.
Pass through
Gross pay $0
Pension (employer)12.0%
Occupational risk insurance (office class)0.522%
Family compensation fund4.0%
13th month bonus (paid Jun + Dec)8.33%
Health / SENA / family welfare exempt for salaries under threshold0%
Total blended (estimate)~25%
Estimate for salaries under $3,500 USD / mo. Above that threshold, health and welfare contributions kick in and burden rises to ~38%.
FX cost Estimated, updated monthly $0
Severance fund (1 month/yr accrual)8.33%
Yearly interest on severance (12% annual, paid Jan)1.0%
Indemnification reserve (unjust termination buffer)4.17%
Total reserve accrual13.5%
Colombia requires 12% annual interest on the accrued severance balance, paid directly to the employee each January.
Veta platform fee 20% of gross, $600 / seat min $0
Exclusivity discount up to $100 / mo per seat $0
Total monthly to Velo $0
Setup fee $750
waived under exclusivity −$750
Total one time to Velo $0

Our Partnership

How Veta and Velo partner together. By making Veta your exclusive partner for international talent acquisition, employment, and HR admin, you can focus on growth and leave the heavy HR lifting to us.

Partnership roadmap
Veta scales with Velo as the LATAM team grows.
Same partnership, same operating layer. As you add seats, the per seat economics get better.
2
Today
Cristina & Daniel
MX + CO infrastructure live
Bonus plan parity with US team
Setup fees waived
5
Year 1
Core LATAM team
Priority bench access
$100/mo per seat exclusivity discount
Quarterly business reviews
10+
Year 2
Full LATAM bench
Coworking space in MX & CO
Dedicated CX team
Locked fee, no annual increase
+
Future
Other countries
Argentina, Brazil, Chile on roadmap
Same operating layer, new geos
First-mover terms preserved
Exclusivity locks in today's economics for the full term. Setup fees waived for current and future seats.

Project your savings

Drag the slider to see projected annual savings as the team grows. Based on $7,500 average savings per seat per year, the midpoint of standalone versus Veta cost across the current MX and CO comp ranges.

seats edit →
Projected annual savings
$15,000
vs. assembling these services standalone

Exclusivity

When Velo commits to using Veta as the sole staffing and employment partner for LATAM and international placements during the contract term. In exchange, seven things get locked in:

$100/mo / seat off
Monthly platform fee discount, every seat
Fees locked
No unplanned increases during term
Setup waived
Current and future seats
Priority talent
First look at MX, CO & LATAM talent
Quarterly reviews
With Veta, to help Velo continue to grow
Recruiting fee 50% off
$1,000 per seat, discounted to $500
Value based recruiting
Process built around Velo's values

Integrations

Beyond payroll and compliance, Veta can build deeper integration with Velo's existing systems and workflows so internationals feel native to the Velo experience.

Branded employee portal

A Velo branded subdomain (e.g. team.velocfo.com) where Cristina and Daniel access their HR functions inside Velo's own look and feel.

  • SSO with Velo's existing identity provider
  • Pay history, time off requests, statutory docs
  • Performance reviews and 1:1 notes
  • Velo branding throughout

HRIS integrations

Sync Cristina and Daniel into Velo's existing HR system so the international team appears in the same dashboards as the US team. One source of truth, no duplicate data entry.

  • BambooHR, Rippling, Gusto, Justworks
  • Two-way sync on employee records, compensation, status changes
  • Headcount and cost reporting rolls up Velo-wide
  • Custom field mapping per Velo's setup

Custom workflows

Configurable processes built around how Velo actually operates.

  • Performance review cycles: templates mirroring Velo's US cadence, manager + peer + self inputs
  • Onboarding playbooks: new hire sequences (offer → equipment → first day → 30/60/90 check ins)
  • Approval workflows: bonus payouts, expense reimbursements, salary changes routed through Velo's approval chain
Scoped during discovery once exclusivity is in place. Velo defines the workflows, Veta builds and operates them.

Bring your own talent

For talent Velo sources independently (via referrals):

Velo does
Sources & recruits
End to end recruiting relationship
→
Veta does
Employs them locally
Payroll, statutory, severance, FX, bonus admin
→
Velo runs
The team
Performance, growth, culture
Veta's solution is designed to be flexible for BYOT or end to end recruiting and administration.
  • ✓Same platform fee as Veta sourced talent (20% of gross or $600 minimum per seat)
  • ✓We are waiving the $750 setup fee for bring your own talent (consistent with the exclusivity benefit)

Next steps

Here are the next steps to move Cristina and Daniel onto Velo employment! 🎉

Conversion timeline at a glance
1
This week
Review & align
30 min call, gross pay confirmed
2
Week 1 to 2
Agreement & offers
Service agreement signed, Velo offers issued
3
Week 2 to 3
Onboarding
Local paperwork, banking, benefits setup
✓
Ongoing
First payroll & beyond
Monthly cadence, Velo runs the team
  1. Confirm gross pay. Use the calculator in How it works to enter the salary Velo wants to offer Cristina and Daniel. The all in monthly cost updates live.
  2. Book a 30 minute review call this week. We walk through any open questions, align on start dates, and answer anything your team needs covered.
  3. Set a target conversion date. We draft the service agreement (termination, bonus accrual, seat substitution, edge cases) and lock in a target conversion date for both seats.
Book a 30 minute review
All figures, calculations, and projections in this proposal are estimates provided in good faith based on currently available information. Statutory rates, FX rates, severance accruals, tax burden estimates, and savings projections are subject to change and may vary by jurisdiction, individual case, or as labor and tax regulations evolve. Veta Virtual reserves the right to correct errors or omissions and to update terms and figures as needed prior to contract execution. Final pricing, terms, and statutory treatments are confirmed in the executed service agreement.